One running order for the whole production

GigRun keeps schedules, advancing, accreditation and site operations in one place. When doors move by half an hour, production, visiting parties and crew all see it, on the same plan, straight away.

Request access

We are setting up a small group of organisations first. Tell us about your events.

Summer Sessions // Saturday day sheet

17
Jul'27
9 items // 4 locations // 1 change today
  1. 07:00 Site opens, production office staffed
  2. 08:00 Load in: PA and lighting
  3. 12:30 Crew lunch
  4. 14:00 Line check
    Now
  5. 16:30 Soundcheck: headliner
  6. 18:30 19:00 Doors
    Moved
  7. 20:15 Support on stage
  8. 21:30 Headliner on stage
  9. 23:00 Curfew, load out begins
An example day sheet. Moving doors updates the team portal, the advance portal and every display device at once.

From first hold to load out

Four stages of the job, one set of data. What you enter while planning is what the gate team scans on the day.

  1. 1 // Plan

    Build the event once: dates, venues, teams and what each of them needs.

    Day schedules
    Running orders and day sheets that update for everyone the moment they change.
    Requirements
    What each team needs, who is supplying it and whether it is confirmed.
    Locations and site maps
    Stages, gates and compounds mapped, and linked to the schedule.
    Documents
    Riders, site plans, RAMS and insurance in one place, requested and tracked.
    Custom forms
    Build your own forms and collect answers from teams and suppliers.
    Resource library
    A shared kit and supplier catalogue to build requirements from.

  2. 2 // Advance

    Visiting parties fill in their own details through a link. No account, no spreadsheet round-trips.

    Advancing
    A portal for visiting parties to submit travel, arrivals, riders and documents.
    Vehicles and permits
    Registrations checked against DVLA records, with printable permits.
    Catering
    Meal numbers and dietary needs, collected per day.

  3. 3 // Accredit

    Everyone inducted and holding the right pass before they reach the gate.

    Accreditation
    Pass types, laminates and wristbands, verified by QR code at the gate.
    Inductions
    Site safety briefings people complete and sign before they arrive.

  4. 4 // Run the day

    The live plan on screens and phones, and a record of everything that happens.

    WhatsApp notifications
    Schedule changes and call times sent to the phones people actually check.
    Event control
    Incident log, live updates and emergency alerts for the control room.
    what3words
    Pin any location to a three metre square.

In every plan

  • Unlimited projects
  • Project teams, contacts and the team portal
  • Announcements and project dashboards
  • Staffing and budgets
  • Printable reports and day sheets
  • Activity history with undo
  • Unlimited project team members and visiting parties

You pay for your office, not your crew

A seat is someone in your organisation who builds and manages events. The people you work with on each project use GigRun free, however many there are.

Who How they use GigRun Seat
Your production team Create projects, build schedules, approve passes
Needed
Project team members Suppliers, contractors and crew, through the team portal
Free
Visiting parties Artists and tour managers, through an advance link
Free
Gate and security staff Scan passes and complete inductions
Free

Try it on your next event

We are bringing organisations on board a few at a time. Tell us about your events and we will set you up with a demo project.

Talk to us